12 Items to Consider for Data Consolidations

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There are lots of reasons to consolidate data.  Data from different reporting entities may reside in different databases.  Different departments may have specialized data like T&E data or commissions data or purchasing information.  You may need to combine transactional data with your forecasted data or operational data and R&D estimates.  Whatever the source, combining data will allow you to compare results, analyze trends, and understand relationships in a way that you could not do using the data separately.  Business intelligence gives you the tools you need to uncover the knowledge in your consolidated data that you need to make decisions that impact your bottom line.

BIO business intelligence allows you to combine the data from different Microsoft Dynamics databases as well as from all kinds of other databases within your organization and beyond.  But combining data is more than just taking two or more databases and joining them together.  There are a number of considerations that need to be taken into account before, during, and after data consolidations.  Here are some of the major items to consider:

  • Quality and condition of the data before consolidation
  • Common terminology across the databases and in the consolidated database
  • Common data formats
  • Hierarchies in the combining and combined databases
  • Unique identifiers for each record that will identify related records in the combining databases
  • Automating the consolidation processes for regular updates
  • How changes to the source databases will be handled
  • How changes to the consolidated database will be handled
  • How accounting and reporting changes will be handled
  • Local versus centralized data and control
  • Error handling
  • How security for the source databases will be transferred to the consolidated database

BIO has facilities built into the software that can assist you in resolving these issues.  Further, BIO consultants have done numerous data consolidations and have dealt with all of these issues before.  Their experience will ensure that your data consolidations will result in complete and accurate consolidated data for dashboards, reporting, and analysis.  In no time, even your non-technical folks will be analyzing consolidated data without a thought as to where the source data resides or how to compare the apples in your ERP system to the oranges in your CRM system.

To see BIO in action, join us for a complimentary webinar.  And please contact me at 203.705.4648 or by email at sandi@bio4analytics.com if you have any questions about BIO or business intelligence in general.

By Sandi Forman of BIO Analytics, Corp., Microsoft Dynamics Business Intelligence (BI) Solution Provider

View demos of our business intelligence software and services for Microsoft Dynamics.

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